EUREKA SPRINGS SPECIAL CITY COUNCIL MEETING

TUESDAY, May 21,1996

Mayor Barbara O’Harris called the special meeting to order at 7:15 p.m. on

Tuesday, May 21, 1996. There were four subjects to the meeting:

1. Consideration of Bids on Street Improvements.

2. Consideration of Bids on Street and Sewer Equipment.

3. Consideration oF Bids on Whitely Lilt Station.

4. Request to vacate Peebles Alley, Mr. Lewis Epley.

PRESENT:

Mayor Barbara A. O’Harris, Aldermen Jeffrey, Seratt, Watson and Rubley.

Aldermen Riker and Earngey were absent.

ALSO PRESENT: Grant Freeman, David McNeal, James DeVito, David Correll,

Matt J., John Kortebein, Manny Ortiz, Jann Ortiz, Kirby Murray, Wilsie

Sherman, Lewis Epley, LeeAnne Lindstedt, Sandy Bass, Mr. Don Young, and

Clerk Lee.

APPROVAL OF AGENDA:

Mayor O’Harris asked to move number four to the number one spot on the agenda. The Council agreed.

BUSINESS:

4. Request to Vacate Peebles Alley:

Mr. Lewis Epley explained that the owners, Bob and Wilsie Sherman, and the neighbors, LeeAnne Lindstedt, and Sandy Bass had come to an agreement. He said that the Shermans were willing to trade a portion of the side of their property and a small piece across the back for the portion of Peebles Alloy that ran through their property. Actually it would be a re-location of a portion of Peebles Alley. He showed the Council a new drawing that will be included with the paper work. This made their neighbors happy because they could then gain access to the back of their properties. At one of the other meetings, LeeAnne had talked to Steve Beachum from the Parks Commission, and he was satisfied. So it seemed that everyone was satisfied with the solution that had been reached.

LeeAnne Lindstedt urged the Council to go ahead and read this three times so that nobody would have to come back again. Everyone is so busy, this time of the year. She also said that it was her understanding that the Shermans were trying to sell their property and so this needed to be done now.

Alderman Seratt made the motion to place Ordinance #1705 on its first reading in its entirety. Alderman Watson seconded. The vote was 4/0/0, in favor.

Mr. Young read the ordinance in its entirety.

Alderman Seratt made the motion to approve. Alderman Watson seconded. All were in favor, 4/0/0.

Alderman Seratt made the motion to suspend the rules and place Ordinance #1705 on its second reading by title only. Alderman Watson seconded. All were in Favor, 4/0/0.

Mr. Young read the ordinance by title only.

Alderman Jeffrey made the motion to approve. Alderman Watson seconded. Alderman Rubley said he had a problem passing this ordinance for the third time. Everyone said that this was the third time the subject has come up. LeeAnne Lindstedt said that this really doesn’t affect anyone else than the three parties. They have been to all of the meetings and they are all in agreement over how it should be done. She urged the Council again to pass the ordinance tonight and get it over with.

All were in favor 4/0/0.

Alserman Serratt made the motion to suspend the rules and place Ordinance # 1705 on its third and final reading by title only. Alderman Watson seconded. All were in favor, 4/0/0.

Mr. Young read the ordinance by title only.

EUREKA SPRINGS SPECIAL CITY COUNCIL MEETING

TUESDAY, May 21,1996

Alderman Seratt made the motion Lo approve. Alderman Watson seconded.

The vote was 3/1/0, with Alderman Rubley voting no. The Mayor then voted yes, so the vote ended up being 4/1/0, and Ordinance #1705 passed on its third and final reading.

1. Consideration of Bids on Street Improvements:

Mr. Kirby Murray said that on the Street Program the City received two

bids. The first one was from Hutchins Construction Co. from Cassville,

Missouri. The second one is from Journagan Construction Co. from

Hollister, Missouri.

Mr. Murray asked them to bid four ways:

1. Hot mix per ton layed: Hutchins- $41.50 per ton Journagan-$ 42.00

2. Base per ton layed: $22.50 $14.00

3. Excavation of dirt, per cubic yard: $ 6.94 $18.00

4. Asphalt curb per running foot: $ 3.50 $ 5.00

Mr. Murray said that the prices were widely varied on numbers two and three. The way he figured was the prices were widely varied, but the description of the base per ton layed, is as prep work including grading, ditching, laying and compacting the base course, and so on. The excavation of dirt per cubic yard, that is described as shaping work including all equipment and hauling and disposal. Since the actions are so related on numbers two and three, he added those two prices together for each company. For Hutchins Construction, those two prices are totaled $29.44 For Journagan, those two prices are totaled $32. He said he feels its a fair way to decide. Hot mix per ton layed is a given; they know they are going to lay 3 inches of hot mix. The base per ton layed is an unknown factor. Mr. Murray said that by doing the figuring that way Hutchins comes out the low bidder in every case, and that is who he would recommend.

Alderman Jeffrey made the motion to accept the bid by Hutchison Construction Co. Alderman Rubley seconded. All were in favor, 4/0/0.

Mr. Rubley asked if there were any changes in the street program. Mr. Murray said the only changes were that they added two small pieces, the driveway behind the public restrooms that enters onto Mountain, and the last 75 feet of the lower portion of Wall Street. That is the dirt portion that meets Armstrong. There is an erosion problem, every time it rains it washes the fellows driveway out. It isn’t going to cost a big enough amount of money that the Council has to re.vote on and there is money enough to do it.

2. Consideration of Bids on Street and Sewer Equipment:

Mr. Murray said he got together with Don Young and went over information from the bookkeeping department and McClelland Engineering, as to how much money is left in the bond issue accounts. It looks like the only money that is left to pay for this equipment is in the water bond issue account. In advertising for this, he advertised for one back-hoe with certain specified options, and four-wheel drive loader with certain specifications. It looks like the City can only afford to buy the back-hoe. He received bids from two bidders, Potter Equipment Company, Harrison and E. A. Martin Machinery Ce., Springdale. The back-hoe is a four-wheel drive back-hoe with an enclosed cab and an extendible dipper stick and a four-in-one front bucket, or clam shell bucket. It has a hydraulic attachment to connect the breaker to it.

The Mayor said for the benefit of the public, that the reason we are buying this is so that we can do the work ourselves instead of taking bids from someone else to do jobs.

Mr. Murray said that it was Don Young’s idea and he thinks its a good one. The four-wheel drive loader will not be bought at this time. The laser was advertised and no one asked for bid specifications, however, one company did send in a bid, something less than six thousand. For that amount of money, a Council vote is not required, so Mr. Murray would like to look around and get the best buy on one. The money is there to buy the backhoe and the laser. The four wheel drive loader will not be bought

EUREKA SPRINGS SPECIAL CITY COUNCIL MEETING

TUESDAY, May 21,1996

right now but the Potter Equipment Co., bid $75,160 and E. A. Martin Machinery bid $90,875.

The two bids for the back-hoe with the required specifications were Potter Equipment Company, $54,969., and E.A. Martin Machinery,Co. $56,475. In this case, Potter Equipment Company had the lowest bid and Mr. Murray recommended them.

Alderman Watson made the motion to buy from Potter Equipment Company at the bid price of $54,969. Alderman Jeffrey seconded.

Alderman Rubley asked it the usage on this will be limited in any way. Mr. Murray said that it would be faster, and better, but not limited. This back-hoe has a further reach, and saves a lot of time and steps. All were in favor, 4/0/0.

3. Consideration of Bids on the Whitely Lift Station:

Mr. Murray said that the lift station will be on property that Mr. Whitely has donated, so it is named alter him. The City will lay the actual pressure line from the lift station to the highway and anything else that is involved there. In the bid item, the bid package was put together by McClelland Engineers and asked for several specific items. There were four bidders:

GB & B Construction: $65,300.

Branco Enterprises: 53,000.

Henley Construction: 68,500.

J & P Utilities: 50,576.

Mr. Murray said that J & P Utilities was the low bidder, and that they had meL all of the criteria in the bid package. The engineers estimated $53,000., so this came in under nicely, and there is $80,000 to do the project. Mr. Murray recommended that J & P Utilities be awarded the job for the bid price of $50,576.

Alderman Watson made the motion that J & P Utilities do the job on the Whitely Lilt Station for the bid price of $50,576. Alderman Seratt seconded. All were in favor, 4/0/0.

Alderman Jeffrey made the motion to adjourn. Alderman Rubley seconded. All were in favor. The meeting was adjourned at 7:46 p.m.