275
CITY
OF EUREKA SPRINGS
COUNCIL
MEETING AGENDA
9:00
AM
AGENDA
CALL TO ORDER
ROLL CALL, ESTABLISHMENT OF QUORUM
PLEDGE OF ALLEGIANCE TO THE FLAG
APPROVAL OF THE AGENDA:
APPROVAL OF THE MINUTES: Regular
Meeting May 13, 1997
OLD BUSINESS
1. Ordinance No.
1700-A to amend Ordinance No. 1700, Zoning, (Second Reading)
2. Parking Authority,
report, Mr. Shrum
3. Authorizing for
signage to Historical District at 23 N at Planer Hill, Committee Report
4. Ordinance No. 1759,
annexation of Mr. Charles Cross Property, Mr. L. Epley, (Third Reading)
5. Annexation of Lake Leatlierwood
6. Ordinance No. 1758, relating to Fire and
Ambulances, (Third Reading)
7. Transit Department, Personnel policy waiver
8. Ordinance No. 1755,
Vacating Portions of Crook and Cliff Streets. Mr. A. Epley, (Third Reading)
NEW BUSINESS
1. Authorization to
sell 1985 Trolley to pwvide funds for payment of new trolley. Mr. Fargo
2. Amend the 1997
Transit Budget, Mr. Fargo
3. 1997 Street
Program, Mr. Murray
4. Request for a
street light at #34 East Mountain from Bonnie Norman, Mr. Murray
5. Ordinance
No.____prohibiting deceptive business practices, Mr. Miner
MAYORS COMMENTS
ADMINISTRATIVE ASSISTANT’S REPORT:
COMMISSION, COMMITTEE, AND AUTHORITY
REPORTS:
1. Auditorium
Commission, Position 1, expires Augu*t 11,2000; Position 3 expires July 11,
1997; Position 7 expires July 11, 2001.
2. C.A.P.C.
Commission,
3. Cemetery
Commission,
4. Historic District
Commission.
5. Hospital
Commission,
6. Parking Authority
7. Parks and Recreation Commission,
8. Planning Commission
9. Carroll County
Solid-Wastes Authority
10. Four—County
Solid-Wastes Management District
11. Eureka
Springs Solid-Wastes Advisory Committee
12. Tourism
Advisory Committee:
ANNOUNCEMENTS: Workshop,
Auditorium/Parks Commissions, June 5, 1997 6:30 PM
ADJOURNMENT
CITY
OF EUREKA SPRINGS
CITY
COUNCIL MINUTES, REGULAR MEETING
TUESDAY,
May 27th, 1997
Mayor
Barbara A. O’Harris called the regularly scheduled City Council Meeting to
order at 9 a.m. on Tuesday, May 27th, 1997. The meeting was held in the jury
room of the Western District Courthouse.
PRESENT:
Mayor
Barbara A. O’Harris, Aldermen Christman, and Jeffrey, and
Alderwomen
Seratt and Dickens. Alderman Freeland was late and
Alderwoman
Watson was absent.
ALSO
PRESENT:
Don
Matt, Earl Hyatt, Kirby Murray, David McNeal, Richard Schrum, Alan
Epley,
Lisa Liggett, Charles Cross, David Beachamp, Jay Miner and Clerk
Lee.
Don Young, Administrative Assistant, was absent.
PLEDGE
OF ALLEGIANCE:
CITY OF EUREKA SPRINGS
276 CITY COUNCIL MINUTES, REGULAR MEETING
TUESDAY, May 27th, 1997
APPROVAL OF THE AGENDA:
Mr. Miner asked that #5 of New Business, Prohibiting deceptive business
practices, be postponed until the June 10th Council Meeting, with discussion at
the June 3rd meeting. Also Ordinance #1755 and Ordinance #1759 were moved,
because of the attorney’s court schedule. The motion was made and seconded to
approve the agenda as amended. The vote was
5/0/0.
APPROVAL OF THE MINUTES:
The motion was made and seconded to approve the Minutes of the May 13th
Council Meeting. A small typo was found on page 5, and the minutes were
approved, 5/0/0, as amended.
OLD BUSINESS:
1. Ordinance
1700-A, to amend Ordinance #1700, Zoning, (Second
Reading):
The motion was made and seconded to suspend the rules and place
Ordinance #1700-A on its second reading, by title only. All were in
favor,
5/0/0.
Alderwoman Dickens read the ordinance by title only.
The motion was made and seconded to approve. With no discussion, the
vote to approve was 5/0/0.
2. Parking
Authority Report, Chairman Richard Schrum:
Chairman Schrum came to ask the Council’s approval to clean up the
property owned by the City on North Main Street. He said they checked the
dimensions of the property against the legal description on the deed, and he
showed an old rendering that was done some years ago to the Council. Mr. Schrum
said they would like to clear some of the small trees, 12 inches and smaller
back to where the bluff starts, and make it for free automobile parking. Some
of the larger trees will be left for the natural beauty of the place. There are
some nice bluffs and some nice rock formations there.
It will not be for a special group of people, just first come, first
serve. Most of the downtown employees who go to work early will have a pretty
good shot at getting a parking place. It will help to take a little of the load
from the downtown parking, and it will be free for those who have to come
downtown every day.
Mr. Fargo has assured the Parking Authority that he will pick up
passengers at the times necessary to get everyone to work on time. It will cost
them a $5 monthly trolley pass. It is peripheral parking, which is an issue
with some people at this time.
The cost was discussed, and Mr. Schrum said the Parking Authority has
about $1500 to $2000 to contribute and that he would have to talk to Don Young
about it. He said it is City owned property and it can be used for something
positive. He said that the Preservation Society is working on some nice looking
trolley stops and maybe next year they would sponsor one for this parking lot.
Alderman Christman asked if the street lights will light the lot, and
Mr. Schrum said that he would check but that most of the parking would be done
during daylight. He said that Public Works would chip up most of everything
that was cleared out, so there wouldn’t be much to burn. There are two curb
cuts, and there is drainage that already goes into a storm drain.
The motion was made and seconded to approve this project. The only
objection was from Alderman Freeland because he felt it might end up costing
the City more than anyone thought. The roll call vote was 4/1/0, with Alderman
Freeland voting no.
CITY OF EUREKA SPRINGS
CITY COUNCIL MINUTES, REGULAR
MEETING 277
TUESDAY, May 27th, 1997
3. Authorization for Signage to
Historic District at 23 N. and Highway 62, Planer Hill:
Alderman Jeffrey said that Mr.
Runge and Mr. Shepard were still talking but that Mr. Runge said that he would
agree to what ever the Bullock’s had agreed to for their side of the street.
Nothing has been put in writing yet. The motion was made and seconded to
postpone until the June 10th Council Meeting, and the vote was 5/0/0.
4. Ordinance #1 759, Annexation of
the Charles Cross Property, Mr. Epley,
(Third Reading):
The motion was made and seconded
to suspend the rules and place
Ordinance #1759 on its third and
final reading by title only. The roll call
vote was 5/0/0.
Alderwoman Dickens read the
ordinance by title only.
The motion was made and seconded
to approve. By roll call, the vote was
5/0/0.
There was an emergency clause,
which Mr. Lewis Epley said he would
remove before it was published.
5. Annexation of Lake Leatherwood:
The motion was made and seconded
to postpone until the next Council meeting on June 10th, with discussion at the
June 3rd Agenda-setting meeting. Mr. Miner had not gotten the word back about
where the property touches the City. All were in favor, 5/0/0.
6. Ordinance
#1758, Relating to Ambulance
Charges, (Third Reading):
The motion was made and seconded
to place Ordinance #1758 on its third and final reading by title only. All were
in favor, by roll call, 5/0/0. Alderwoman Dickens read the ordinance by title
only.
The motion was made and seconded
to approve. All were in favor by roll call, 5/0/0.
7. Transit Department, Personnel
Policy Waver:
The motion was made and seconded
to approve the waiver. Mr. Miner said that this should be revisited on an
annual basis, and that if the situation arises with anyone else, it should come
before the council. By roll call, the vote was 5/0/0.
8. Ordinance #1755, Vacating
Portions of Crook and Cliff Streets, Mr. A. Epley, (Third Reading):
The motion was made and seconded
to suspend the rules and place Ordinance #1755 on its third and final reading by
title only. By roll call, the vote was 5/0/0.
Alderwoman Dickens read the
ordinance by title only.
The motion was made and seconded
to approve. It was approved by roll call vote, 5/0/0.
NEW BUSINESS:
1. Authorization to sell 1985
Trolley, to provide funds for payment of new trolley, Mr. Fargo:
Mr. Fargo explained that there is
someone who is interested in buying the trolley and it will pay most or all of
the cost of the new trolley. Chance Coach has a schedule with which they use a
vehicle’s mileage to ascertain what a vehicle is worth. This vehic!e has
175,000 miles on it. Alderman Freeland had several concerns, one of which was
whether or not the City should sell the trolley, and the other, the money we
loan the Transit Department. The Mayor asked David Beauchamp, the City’s
accountant, to
278
CITY OF EUREKA SPRINGS
CITY COUNCIL MINUTES, REGULAR MEETING
TUESDAY, May 27th, 1997
explain to Alderman Freeland how we handle funds for the
Transit Department at this time of the year.
Basically, what he said was that the Transit Department is a
seasonal Operation. Up until recently they have operated in the black, and even
then, it has been customary that the City has loaned them money the earlier
part of the year. This year, essentially, we are doing the same thing. Transit
needs funds to get started, and the City gives it to the department, to be paid
back at a later date. Historically speaking, we have never had a concern about
it.
Mr. Beauchamp went on to say that if you can’t use the
trolley, and someone wants to buy it for approximately enough money to pay our
share of the new trolley, it makes sense to him to up-grade.
Mr. Miner presented the council with a resolution which
advocates the sale of the trolley. The clerk went downstairs to get a number
for the Resolution and to make copies for everyone.
While she was gone, the Mayor announced that the meetings
will be held in the courtroom whenever possible. It is too noisy in the jury
room with either the air conditioner on or when the windows are open and one
hears the heavy traffic sounds.
The motion was made and seconded to read the resolution. The
vote was 4/1/0, with Mr. Freeland voting no.
The Mayor asked Lisa Liggett ot Transit to bring financials
for each month to give to the Council, herself, Mr. Young and the Clerk.
3. Amend
the 1997 Transit Budget, Mr. Fargo:
David Beauchamp explained that all of the trolley drivers
are to wear new uniforms, because the Mayor thought that it would look much
better. He said ordinarily, the Transit Department has $2000 in their budget
for uniforms. They need $1800 to $2000 to cover this expenditure. It is not
going to come out of the City’s general fund. It will come out of the Transit
Budget as soon as they can pay it.
The Clerk came back.
The Transit Department will need approximately $4000 until
they can pay us back.
The motion was made and seconded to approve. By roll call ,
the vote was 5/1/0, with Alderman Freeland voting against.
4. 1997
Street Program:
Mr. Kirby Murray presented Scenerio #2 on the street program.
Alderman Jeffrey suggested that it is ambitious to consider any major
construction on Grand Avenue at this time. He said the first thing should be to
get the survey done and that could come out of the budget for this year. He had
suggested to Mr. Murray that perhaps some work could be done on Dogwood Ridge.
He said there are eight residences and two businesses on that street.
Mayor O’Harris asked Mr. Murray if he has permission from
the property owners to take the next step to pave Grand Avenue. Mr. Murray has
fairly recently received approval to stake out a route through the property
owners’ property and then later meet with them to work out a way to aquire the
property needed.
Mr. Murray had prepared handouts for everyone explaining the
new plan. He has already spent $5,335 on Grand Avenue, with an estimated $6700
more to be spent on the existing portion. Approximately $7500 was spent on the
Greenwood Road Sidewalk. This leaves $80,465.
He will be working on Midway/Crockett which is near the High
School. The next thing would be to widen Greenwood Road which is by the Middle
and Grade Schools. Then he will work on a portion of Hillside, from King Street
to Spring St.; then Dogwood Ridge and portions of the cemetery. Out of the
$100,000 budgeted for 1997, $59,061 would be the total of that
CITY OF EUREKA SPRINGS
CITY COUNCIL MINUTES, REGULAR
MEETING 279
TUESDAY, May 27th, 1997
work, and the final $21,404 would be used for Grand Avenue.
Alderwoman Dickens made the motion to approve Scenario #2 of the 1997 Street
Paving Program. Alderwoman Seratt seconded.
Alderman Jeffrey said that there had not been any paving
done in Ward 1 for probably ten years. The roil call vote was 5/0/0.
4. Request
for a street light at #34 East Mountain, from Bonnie Norman:
A motion was made and seconded to approve the street light.
Mr. Murray said that the cost is $5.33 per month. Alderman Freeland asked what
happens if the light shines in someone’s eyes all night, and what can be done
about it? Mr. Murray said that a strip can be put in the globe and that part
won’t shine into a house. The roll call vote was 5/0/0.
5. Ordinance No. prohibiting deceptive b
business practices, Mr.
Miner:
Mr. Miner had not finished the ordinance at that time. The
motion was made and seconded to postpone until the June 10th meeting and
discuss at the agenda-setting meeting. All were in favor, 5/0/0.
MAYOR’S COMMENTS:
Mayor O’Harris said she had written a letter to each of the
commissioners of both the Parks & Recreation Commission and the Auditorium
Commission, asking the members to attend the Agenda-setting Meeting. She based
her letter on a joint meeting in which both commissions said they would agree
to departmentalization into two departments. Based on that Mr. Miner prepared
two ordinances, and the Mayor thought they could discuss the ordinances in a
calm and friendly way. People took offense who have served on the commissions
from the beginning, the inference being that the City didn’t appreciate what
they had done. No such thing was ever intended. The Mayor said the City has
never attacked those commissions, and as far as she knows the City has always
built them up. Based on their reaction, and one person saying” we are all
against it, so why are you doing this?”, she would like to withdraw her support.
If they all feel that way, then the City should let them remain departments.
Alderwoman Dickens said that she would make the motion since it was her idea in
the first place. She said as she has said many times, that she believes it
would bring a cohesiveness to all the different departments within the City.
She made the motion to remove this subject from the agenda. Alderwoman Seratt
seconded.
Alderman Jeffrey said he would like to see the work session
go on. Alderman Freeland said he would like to see a person at an
administrative level who would have the responsibility of our public facilities
and how they could work with a city planner.
There was much discussion as to whether nor not a work
session was necessary. The bottom line was that Mayor O’Harris and Alderwoman
Dickens felt that nothing could really be accomplished by continuing to discuss
the matter, since everyone was so violently opposed to it. The council
ultimately decided to go ahead with the work session with Alderwoman Seratt
acting as Chairperson.
The vote on Alderwoman Dickens motion was 5/0/0. The vote on
holding the work session was 4/1/0, with Alderwoman Dickens voting no.
The motion was made and seconded to adjourn. All were in favor, 5/0/0.
The meeting was adjourned at 10:25 a.m.
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CITY OF EUREKA SPRINGS
280
CITY
COUNCIL MINUTES, REGULAR MEETING
TUESDAY, May 27th, 1997
The motion was
made and seconded to adjourn. All were in favor, 5/0/0. The meeting was
adjourned at 10:25 a.m.
APPROVED:
CITY OF EUREKA
SPRINGS
COUNCIL
MEETING AGENDA
TUESDAY, JUNE
10, 1997 9:00 AM
AGENDA
CALL TO ORDER
ROLL CALL, ESTABLISHMENT OF QUORUM
PLEDGE OF ALLEGIANCE TO THE
FLAG
APPROVAL OF THE AGENDA:
APPROVAL
OF THE MINUTES: Regular Meeting
May 27, 1997
OLD BUSINESS
1. Ordinance
No. 1700-A to amend Ordinance No. 1700, Zoning, (Third Reading)
2. Authorizing
for signage to Historical District at 23 N at Planer Hill, Committee Report
3. Annexation
of Lake Leatherwood
NEW BUSINESS
1. Arkansas
Entertainers Hall of Fame
2. Authorization
to hire a City Planner
3. Set
workshop date for vision plan
4. Authorization
to offer Individual Medical Polic~’ to those employees not covered by AML
Health and Accident Insurance under the cafeteria plan. Resolution 442
5. Banners with advertisii~g
for the Zyde-Caj, Ms. Lariiner
MAYORS COMMENTS
ADMINISTRATIVE ASSISTANTS REPORT:
COMMISSION, COMMITTEE, AND AUTHORITY REPORTS:
1. Auditorium
Commission, Position 1, expires August 11,2000; Position 3, expires July 11, 1997;
Position 7 expires July 11, 2001.
2. C.A.P.C.
Commission,
3. Cemetery
Commission,
4. Historic
District Commission.
5. Hospital
Commission,
6. Parking
Authority
7. Parks and
Recreation Commission,
8. Planning
Commission
9. Carroll
County Solid-Wastes Authority
10. Four-County
Solid-Wastes Management District
11. Eureka
Springs Solid-Wastes Advisory Committee
12. Tourism
Advisory Committee:
ANNOUNCEMENTS: