CITY OF EUREKA SPRINGS
COUNCIL MEETING AGENDA
TUESDAY, September
23, 1997
9:00 A. M.
3. Ordinance
No. 1762, Protection of the trees, (first reading)
4. Ordinance
No. 1768, request from CAPC regarding professional services.
MAYORS COMMENTS:
ADMINISTRATIVE ASSISTANT’S REPORT:
DEPARTMENT HEADS COMMENTS:
COMMISSION, COMMITTEE, AND AUTHORITY REPORTS:
ANNOUNCEMENTS:
Lake Leatherwood Annexation, waiting for three
publication
Directional signage report,
Vision Plan, Postpone 10-14-97, Discussion 10-7-97
Sidewalk Ordinance, Postpone 10-14-97, Discussion
10-7-97
Sign Ordinance, Postpone 10-14-97, Discussion 10-7-97
McClelland
Engineering, Sewer, Sidewalks, Parks, Grant Work in Progress Vacancy, Position
5, Parking Authority, Term expired 9-1-97
Position 5, Hospital
Commission, Term expires 6-1-02
Position 4, Planning Commission,
Term expires 7-1-00
Position 1, Planning Commission,
Term cxpires 7-1-99
Position 2, Parks & Rec.
Commission, Term expires 5-98
ADJOURNMENT
CITY OF EUREKA SPRINGS
CITY COUNCIL MEETING MINUTES
Mayor
Barbara A. O’Harris called the meeting to order at 9 a.m. on Tuesday, September
23, 1997, in the Courtroom.
PRESENT:
Mayor
Barbara O’Harris, Alderwomen Dickens, and Watson, and Aldermen
Jeffrey,
Christman, and Freeland. Alderwoman Seratt was absent.
ALSO
PRESENT:
Earl
Hyatt, Sharon Hamm, Lisa Liggett, Jay Miner, Don Matt, Nikki Salazar, Jack
Moyer, David Mc Neal, David Beauchamp, Don Young and Clerk Lee.
PLEDGE OF
ALLEGIANCE:
Mr. Young
led in the Pledge of Allegiance.
APPROVAL
OF THE AGENDA:
The
motion was made and seconded to approve the agenda. All were in favor, 5/0/0.
APPROVAL
OF THE MINUTES:
The
minutes will be ready for the next Council Meeting on October 14th, 1997.
OLD
BUSINESS:
No Old
Business.
CITY OF EUREKA SPRINGS
COUNCIL MEETING AGENDA
TUESDAY, September 23, 1997
9:00 A. M.
NEW BUSINESS:
1. Approval of plans
and authorization to proceed with re-modeling of old police building:
Alderman Freeland
scanned the plan and then held it up for the T.V. camera so the citizens could
see the plans. Mr. Tom Johnson, the architect, has stayed well within the money
that has been allocated. $50,000 has been budgeted, and this project should
come in at $38,000. Mr. Johnson had added some built-ins so that it would cut
down on the amount to be spent on furniture.
The motion was made
and seconded to approve. By roll call, the vote to approve was 5/0/0.
2. Ordinance #1767,
Cemetery meetings established, (first reading):
There was discussion
about whether one meeting or less a year was appropriate. Some people were
under the impression that people were moving their loved ones out of there
because the cemetery is not being kept up. Mayor O’Harris and Mr. Young both
said that they had driven through and that the cemetery is being kept up very
well. It is an old cemetery with a lot of trees, so it is never going to look
like some of the ones with green velvet grass, but it looks good. Because of
the rocks and terrain, equipment breaks down quite often.
Mayor O’Harris said
that she did not believe that anyone knew how much time and dedication has been
given over the years. Tom Beck, the Chairman of the Commission, spends many
hours a week taking care of business, and running to Springdale for parts and
equipment, and he has done this for years. Everyone who works on the
Commission, and for it, do an excellent job. She said that we appreciate all of
the Commissioners who give so generously of their time.
Alderman Freeland
said he is not of trying to be critical of old or new monuments; nor does he
mean to be critical of the Cemetery Commission. His concern is whether we
allocate them enough money to do the job. It is the gate-way to the City from
the east. He wondered if there weren’t day to day problems that come up that
the Commission should meet over. Mr. Young said that the City just allocated
$6000 more to last them until the end of the year. Mr. Beck handles the day to
day things, and Fred Hopkins sells graves. He is an employee of the Commission.
The motion was made
and seconded to place Ordinance #1767 on its first reading in its entirety. All
were in favor, 5/0/0.
Mr. Young read the
ordinance in its entirety.
The motion was made
and seconded to approve. By roll call, all were in favor, 5/0/0.
3. Ordinance #1762,
Protection of the trees, (first reading):
The motion was made
and seconded to place Ordinance #1762 on its first reading in its entirety. All
were in favor, 5/0/0.
Mr. Young, and
Alderwomen Dickens and Watson read the ordinance in its entirety.
The motion was made
and seconded to approve.
First there were some
punctuation errors to be taken care of. Then the Council discussed the
ordinance. Fines will be paid into the General Fund and receipted as such.
Trees should be re-planted until they live. This ordinance has more flexibility
than the original way it was written. Alderman Freeland suggested that the fine
money be put into a tine item that would be used for trees and parks and
replanting or beautifying. By roll call, the vote on the first reading was
5/0/0.
310 CITY OF EUREKA SPRINGS
CITY COUNCIL MEETING MINUTES
TUESDAY,
SEPTEMBER 23, 1997
4. Ordinance
#1768, request from CAPC regarding professional services:
The
motion was made and seconded to place Ordinance #1768 on its first reading in its
entirety. By voice, the vote was 5/0/0.
Mr.
Young read the ordinance in its entirety. The motion was made and seconded to
approve.
Alderwoman
Watson asked why the CAPC needed this. It was explained that this ordinance
will only be in effect for ohe year, to allow the CAPC to continue with the
provider (the Chamber) for the year 1998, and to give the CAPC more time to
develop a contract with whoever the provider of the Administrative Services
Contract will be in future. If there is a change, this will help keep the
transition simple and smooth.
Alderwoman
Watson asked to read that state statute that was referred to in the ordinance,
and then was asked to read it out loud.
Alderwoman
Watson painted a dark picture of the cost of a Director for the CAPC and
equipment and office space. Alderman Jeffrey said that the discussion was not
about a director, but about treating the Chamber contract as a professional
service.
Alderman
Freeland said that he had heard that the CAPC was considering going back to the
old way of doing with the Chamber Director also the CAPC Director.
Mayor
O’Harris said that it has not been voted on, but yes, it had been discussed.
However, it would not be the “old way”. There would be a new contract for next
year, and the Chamber Director would be an interim director until one could be
hired. His duties would be carefully listed in the contract, and he would be
required to fulfill that part of the contract. Alderman Jeffrey also explained
that it would be a part of the contract with the Chamber, and it would not be a
separate wage for the Chamber Director. He said that the State Auditor has
commented year after year about the CAPC not going out for bids on this
contract and they are trying to remedy that.
Mr.
Miner, the City Attorney, said that the CAPC is definitely getting their
money’s worth. Mrs. Whitt has access to all of the records and books both from
the Chamber and from the CAPC. She is keeping a beautiful set of records, which
will be needed for the development of the contract. The records are being made
available to all the members of the CAPC. He said that this idea is a good way
for the CAPC to assess whether or not they want the Chamber to be their
provider.
Mayor
O’Harris said that the CAPC has a goal to have $300,000 in reserves in three
years. Their main concern is that Eureka Springs goes forward. The vote on the
amended ordinance, which cleans up the typos and adds the year 1998, was 5/0/0.
Mr.
Young reported that the Transit Department must have a Public Hearing as required
by the State. They would like to have it preceding the Agenda-setting Meeting
on October 21st at p.m. The Agenda-setting Meeting will immediately follow the
Public Hearing.
5. Miracle
Marketing (inadvertantly left off of the agenda), Jack Moyer:
Mr.
Moyer explained that Miracle Marketing is the gift show that comes to Eureka
each spring and fall for Thursday, Friday, and Monday, Tuesday of March and of
August. They represent 500 exhibitors, 2400 buyers, and exposure of our town to
26 different states.
Miracle
Marketing is at the level of capacity in its current facilities and needs to
expand in order to maintain its relationship with Eureka Springs. They would
like to engage the 10,000 square feet of banquet space at the Basin Park Hotel.
The drawback is access.
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CITY
OF EUREKA SPRINGS 311
CITY COUNCIL
MEETING MINUTES
TUESDAY, SEPTEMBER
23, 1997
They requested the
following:
In the year, 1998,
March 6, 7, 9, and 10 and August 7, 8, 10, and 11; in the year 1999, March 5,
6, 8, and 9 and August 13,14, 16, and 17; and in the year 2000, March 3, 4, 6,
and 7 and August 11, 12, 14, and 15; these dates would require the police
department to reserve the yellow curb at the North end of The Basin Park Hotel
from the beginning of the loading zone and extending 162 North for loading of
exhibitors. They would also reserve the yellow curb beginning at Victorian
Reflections and extending 174’ South for loading of exhibitors, and reserve the
existing zone by the park for the loading of exhibitors.
Alderman Freeland said
in future times the Auditorium basement will be a good place to expand to.
The motion was made
and seconded to approve. All were in favor, 5/0/0. More discussion followed
about how loyal this company has been to keep coming here. The Council asked
the Mayor to do a Proclamation for them. The vote to approve was 5/0/0.
Mr. Moyer thanked the
Council for their cooperation.
MAYORS COMMENTS:
Mayor OHarris asked
Chief Hyatt to address the Council on the next Parade. Chief Hyatt said that
there will be a Walk for Jesus on October 4th, at 10:30 a.m. It is sponsored by
the Ministerial Alliance. It will start at the Crescent, come down Crescent
Drive and end at the Court House. He said that the parade will take
approximately 45 minutes and traff ice shouldn’t be any problem to manage.
ADMINISTRATIVE
ASSISTANT:
Mr. Young announced
the results of the recent radiothon on behalf of the Community Center
Committee. Mr. Young thanked the community for their overwhelming support for
the radiothon held at Acord’s. They needed $20,000 to get the matching funds
and they raised $33,000. They are still accepting donations.
The next project will
be for the Senior Citizens Program. Collections have
not started yet but
they will be soon.
Alderman Freeland
mentioned that it had been several weeks since the Council talked about
Citizen’s Awareness of Crime Prevention. He said that he would like to offer
his time.
Chief Hyatt said
there is a lot of free information out there. Municipal League, Crime Watch
Association, McGruff, and the internet are some who have good information. The
Police Department has been working on a couple of programs to do during the
winter, to deal with shoplifting and hot checks, and safety. He said he would
accept help gladly, from anyone who would like to help. Mr. Young and Alderman
Freeland then volunteered.
The motion was made
and seconded to adjourn. All were in favor, 5/0/0.
The meeting was
adjourned at 10:22 a.m.