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CITY OF EUREKA SPRINGS

COUNCIL MEETING

TUESDAY, FEBRUARY 10, 1998 9:00 A. M.

AGENDA

MAYORS COMMENTS:

ADMINISTRATIVE ASSISTANT’S REPORT:

DEPARTMENT HEADS COMMENTS:

COMMISSION, COMMITTEE, AND AUTHORITY REPORTS:

Vacancies:

Cemetery Commission: Position 3, expircs 2-15-98

Solid Waste Advisory Committee,

Residential Representative Waste Hauler Representative

CALL TO ORDER

ROLL CALL, ESTABLISHMENT OF QUORUM

PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF THE AGENDA:

APPROVAL OF THE MINUTES: Regular meeting January 27, 1998

OLD BUSINESS:

1. Purchase of additional equipment for Channel 5

NEW BUSINESS:

1. Ordinance No. 1776, amending the noise ordinance, Chief Hyatt

2. Authorization to purchase a generator for 911 service, Chief Hyatt

3. Resolution No. 445, Allowing the Parks Commission to participate in a master plan grant for Lake Leatherwood.

4. Close off parking lot between the Courthouse and Auditorium for Chili Fest April 4, 1998.

ANNOUNCEMENTS:

McClelland Engineering, Sewer, Sidewalks, Parks, Grant Work in Progress

Ordinance No. 1770, amending the sidewalk ordinance.

Old Police Building--Renovation of some city offices

Mo-Ped Committee Report

ADJOURNMENT

CITY OF EUREKA SPRINGS

CITY COUNCIL MEETING MINUTES

FEBRUARY 10, 1996

The regularly scheduled meeting of the Eureka Springs City Council was brought to order on Tuesday, February 10th, 1998, at 9 a.m. It was held in the Council Room of the Western District Courthouse.

PRESENT:

Mayor Barbara A. O’Harris, and Alderpersons Jeffrey, Seratt, Zeller, Christman, and Watson. Alderman Freeland was absent due to illness.

ALSO PRESENT:

Alan Long, David Dempsey, Sharon Hamm, Nikki Salazar, Earl Hyatt, Kim

Dickens, David Beauchamp, Jay Miner, Don Matt, Dpn Young and Clerk Lee.

CITY OF EUREKA SPRINGS

CITY COUNCIL MEETING MINUTES

FEBRUARY 10, 1998

PLEDGE OF ALLEGIANCE:

Mr. Young led in the Pledge of Allegiance.

APPROVAL OF THE AGENDA:

The motion was made and seconded to approve the agenda as it stands.

All were in favor, 5/0/0.

APPROVAL OF THE MINUTES:

The motion was made and seconded to approve the minutes of January 27,

1998. The clerk recognized that the minutes were dated January 26th.

That was the only amendment, and the vote was 5/0/0, to approve.

OLD BUSINESS:

1. Purchase of additional equipment for Channel 5. Mr. Don Matt had given the Council a list of what would need to be bought so that meetings could be run at different times without anyone having to be there. That way the meetings could be seen by a greater number of people. He had a discussion with people from TCA Cable and they had good suggestions about what to use, that would be reliable. Listed were the following:

Video Player: Sony SV01420- This is a commercial grade video player with battery back up to save memory of playing times, etc.

Controller: Leightronix Mini-T-Pro: This is a controller that is hard-wired to the VCR to turn it on and off at specific times. It can control up to 8 different VCRs.

Interface: Part Number PRSYWRS3- This is a wiring harness to adapt the two pieces of equipment to each other.

The cost is about $1490 for this equipment.

The Council approved the purchase, 5/0/0.

Alderwoman Seratt said that there are altogether too many discussions at the Council Meetings about things that have been discussed at the Agenda-setting meetings. Don Matt had gone into great detail at the agenda meeting and why should he have to go into it again at the Council Meeting. Mayor O’Harris said that she just asked Don to go into some detail so that it will be in the minutes of the voting meeting.

Alderwoman Seratt said that the Clerk takes minutes at the agenda-setting meeting. The Clerk said that those minutes do not have to be recorded anywhere. The Council Meetings are where the action is taken and they are required by law to be recorded.

NEW BUSINESS:

1.Ordinance # 1776, amending the noise ordinance, Chief Hyatt:

The motion was made and seconded to place Ordinance #1776 on its first

reading in its entirety. All were in favor, 5/0/0.

Mr. Young read the ordinance in its entirety.

The motion was made and seconded to approve. All were in favor, 5/0/0.

Alderman Jeffrey asked if the Chief wanted the Council to do anymore readings at that time. Chief Hyatt said that he had written an emergency clause into the ordinance, because he expected three separate readings and by the time it was read three times it would be getting into the beginning of the season, so the emergency clause would make it law immediately.

2. Authorization to purchase a generator for 911 service, Chief Hyatt:

Chief Hyatt explained that the cost of this generator is between $16,000 and $17,000 and that does not include sales tax, installation and propane

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CITY OF EUREKA SPRINGS

CITY COUNCIL MEETING MINUTES

FEBRUARY 10, 1998

fuel. David Beauchamp said it would come out of the equipment section of the depreciation budget.

The vote to approve was 5/0/0.

3. Resolution #445, Allowing the Parks and Recreation Commission to

participate in a master plan grant for Lake Leatherwood:

The motion was made and seconded to read. The unanimous vote was

5/0/0.

Mr. Young read the Resolution in its entirety.

The motion was made and seconded to approve. All were in favor, 5/0/0.

4. Close off parking lot between the Courthouse and Auditorium for Chili

Fest, April 4, 1998:

The motion was made and seconded to approve. All were in favor, 5/0/0.

MAYOR’S COMMENTS:

Mayor O’Harris received a letter from Governor Huckabee congratulating the city on the grant money that were awarded to the City. Chief Hyatt applied for a grant from a block grant program. The Police Department received $4,000. Mayor O’Harris thanked the Governor and the State for the quick response in getting the money to us.

Eureka Springs has been chosen by the Arkansas State Parks Recreation and Travel Commission to have their meeting. They meet in different parts of the state and this time they are coming here. They will be here on May 21st and 22nd at the Eureka Inn. We are excited that they have chosen our area.

ADMINISTRATIVE ASSISTANT’S REPORT:

Don Young said that the final numbers in sales and use tax are in for 1997.

We surpassed our budget by $15, 208.65, which is money that we received.

We’re up 3.93%. The total that was collected was $58,896.60 which is up

3.87% over last year at this time.

The Governor’s Conference in Jonesboro is March 15th, 16th and 17th, which is on a Sunday, Monday & Tuesday. Council members who want to attend need to let Mr. Young know by February 24th so he can make reservations.

Mayor O’Harris said that the rooms are going fairly fast. Mayor said that the meetings aren’t the most important part. The most important part is meeting other people in the tourism industry. It is an opportunity to thank people for coming to Eureka Springs. It also is a way to promote our area to people who may not have been here, and to remind others that they may like to come again.

Nikki Salazar said that on April 18th, there would be a March for Parks at 10 a.m. from Harmon Park to Basin Park. It will be a fund raiser. There will be activities in the Park. It is held in conjunction with Earth Day and Arbor Day. The Clerk reminded them that they needed a vote to allow the Commission to hold the parade. The motion was made and seconded to approve the parade. All were in favor, 5/0/0.

The motion was made and seconded to adjourn. All were in favor, 5/0/0.

The meeting was adjourned at 9:20 a.m.

APPROVED:

Barbara A. O’Harris. Mayor