CITY OF EUREKA SPRINGS

COUNCIL MEETING

TUESDAY, APRIL 28, 1998

9:00 A. M.

AGENDA

CALL TO ORDER

ROLL CALL, ESTABLISHMENT OF QUORUM

PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF THE AGENDA:

APPROVAL OF THE MINUTES: Regular meeting, March 10, 1998 Regular Meeting, March 24, 1998

OLD BUSINESS:

1. Ordinance No. 1783A, increase water! waste water rates. (first reading)

2. Ordinance No. 1784, MoPed regulations (second reading) NEW BUSINESS:

1. Ordinance No. 1779, Providing a pay back plan for others to utilize a water or sewer line that was initially paid by a private person. Ms. Dickens. (first reading).

2. Proposed Sidewalk Ordinance 1780, (awaiting response from Land Use Attorney), Ms. Dickens, Postpone

3. Waste water rate Rural Development Grant Application, Ms. Joyce Zeller

4. Request to vacate portion of The Boulevard in Block 28, Clayton Survey, Ms. Ann Martin

5. Set Public Hearing for waste/water rates. (suggested date: 5/12198 at 9:00 a.m. with Agenda Setting Meeting immediately following).

MAYORS COMMENTS:

ADMINISTRATWE ASSISTANT’S REPORT:

DEPARTMENT HEADS COMMENTS:

COMMISSION, COMMITTEE, AND AUTHORITY REPORTS:

Vacancies:

Solid Waste Advisory Committee, Residential Representative- Appoint:

Kelly Simon

Waste Hauler Representative

Parks, Postion 1, expires 5-02

Planning, Position 5, expires 1-1-01

Parking Authority Position 2, expires 9-1-99 Appoint: Phyllis Jones

ANNOUNCEMENTS:

McClelland Engineering, Sewer, Sidewalks, Parks, Grant Work in Progress

ADJOURNMENT

CITY OF EUREKA SPRINGS

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APRIL 28, 1998

The regularly scheduled meeting of the Eureka Springs City Council was brought to order on Tuesday, April 28, 1998, at 9 a.m. It was held in the Council Room of the Western District Courthouse.

PRESENT: Mayor Barbara A. O’Harris, Alderpersons Christman, Freeland, Zeller and Seratt were present. Alderpersons Watson and Jeffrey were absent.

ALSO PRESENT: Alan Long, David Dempsey, Nikki Salazar, Diane Murphy, Earl Hyatt, Charles Fargo, Don Matt, Interim Administrative Assistant Kim Dickens, Jay Miner and Clerk Lee.

Mayor O’Harris announced that Mr. Don Young is no longer with the City of Eureka Springs, but that we have an interim Administrative Assistant, Kim Dickens.

PLEDGE OF ALLEGIANCE:

Ms. Dickens led in the Pledge of Allegiance.

The Mayor had asked some of the Department Heads to come and give a short report on their departments.

Charles Fargo reported:

In April of 1997, there were 782 individuals riding the trams. In April of 1998 there were 1091 individuals riding the trams. Trolleys are doing well, although it is still a little early. He reported that the Transit Department does about 100 different things for the local residents. Mr. Fargo said that about 50% of the people on the buses and tours are over nighters”. The rest are on day trips.

Mayor O’Harris said that the City and the business people are going to have to start building the bus business back up again. We need to be a little patient, here, because we lost our bus traffic and the Arkansas State Tourism Department said it will take one more year before people will start planning to stay overnight, or a few days.

Alderwoman Zeller asked if the people are leaving here with information packets on Eureka Springs, and was assured that they are. He said two groups are doing it.

had, 911 went out. The sheriff’s office in Berryville automatically picked up the calls and reported back. He said the generator has been ordered and should be here in three to four weeks.

The Mayor asked him to about the complaints of people parking in the loading zones across from Basin Park Hotel, and on Center Street. He said that every once in a while, when someone comes in and gets a one day metered parking pass, and they have to leave, they lose their parking space that they have paid for. The City is then obligated to see to it that they have a place to park, so they put them wherever they can.

He has ordered some hoods that will be placed on the meters, which have a lock on them so they cannot be stolen, and they should be here soon.

APPROVAL OF THE AGENDA:

The motion was made and seconded to approve the agenda. All were in favor, 4/0/0.

APPROVAL OF THE MINUTES:

March 10th, 1998: The motion was made and seconded to approve. A typo was pointed out, on page four, the word bare/bear, which will be corrected. The vote to approve was 4/0/0.

March 24th, 1998: The motion was made and seconded to approve. Alderwoman Zeller asked to correct the verbiage that she had used on page two. The motion was made and seconded to approve the minutes as corrected. The vote was 4/0/0.

OLD BUSINESS:

1. Ordinance #1783A, increase water/waste water rates, (first reading): The motion was made and seconded to place Ordinance #1783A on its first reading in its entirety. The vote was 4/0/0.

CITY OF EUREKA SPRINGS

CITY COUNCIL MEETING MINUTES

APRIL 28, 1998

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Ms. Dickens read the ordinance in its entirety.

The motion was made and seconded to approve the first reading.

There wasn’t much discussion. The vote was 4/0/0.

2. Ordinance #1 784A, Moped Regulations, (second reading):

The ordinance had been amended so the motion was made and seconded to place the ordinance on its second reading in its entirety. All were in favor, 4/0/0.

NEW BUSINESS:

1. Ordinance #1779, Providing a pay back plan for others to utilize a water or sewer line that was initially paid by a private person, Ms. Dickens, (first reading): Alderwoman Seratt made the motion to postpone for a lack of ordinance at the table. Alderman Christman seconded. The vote was 4/0/0.

2. Proposed Sidewalk Ordinance #1780, (awaiting response from the Land

Use Attorney, Ms. Dickens:

The motion was made and seconded to postpone to the May 12th, 1998

Council meeting. All were in favor, 4/0/0.

3. Waste water rate Rural Development Grant Application, Ms. Joyce

Zeller:

The rate increase committee are trying for as much grant money as we can get for the sewer plant upgrade. There are two possible sources that we might get funds from. One source is the Federal Economic Development Grant which we are pursuing. Mr. Quinn has sent off the application and written a nice cover letter to go with it, and everything they need is there. With this grant, they will get it and look at it and within 30 days they will contact us to let us know if we can apply for this grant. Joyce has contacted some people in town that have political connections that might call some of the officials in State Government to put in a good word for us.

She said that we need to pull out the Main St. sewer line and our unsewered areas and bundle them together as our application for a Rural Development Grant. That doesn’t mean that the rest won’t be done, or that it won’t be on the other grant. It means that the money from this grant could only go for those projects.

Mayor O’Harris said that some research should be done to make sure we haven’t already applied for the same thing at some earlier time,

Alderwoman Zeller said the Johnny Quinn can write the grant for us if we give him the authority to do so. The motion was made and seconded to approve giving John Quinn the authority to write this grant if it seems feasible. This grant is close to a million dollars and would go a long way in helping with the cost of this.

Alderwoman Seratt made the motion to approve Mr. Quinn writing our grant if it is feasible. Alderman Christman seconded.

This money does not require match funds. It is about 35% of total funding.

Alderwoman Zeller said also, that when Mr. Quinn applied for the grant from the EDA, he offered that the City would come up with $360,000 if the EDA would come up with the 3 million dollars. They will consider issuing a grant more closely if the City comes up with some of the money. Mayor O’Harris said she would have Ms. Dickens make copies of the paperwork that she has of the history of this project. The history is always good to know about.

Alderman Freeland said he hoped that the sewer will be finished in time for highway repairs on that end of town.

Mayor O’Harris said that the State Highway Deaprtment has decided to do our highway in sections, in concrete, and she has asked them to please start on the Planer hill side. She had a copy of their minutes saying this project will be done and she said she will be pushing for it to be started this year. Every member on the that board has signed the Minute Order.

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APRIL 28, 1998 383

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The vote on granting Johnny Quinn the authority to submit a grant

application was unanimous, 4/0/0.

4. Request to vacate portion of the Boulevard in Block 28, Clayton Survey, Ms. Ann Martin:

The motion was made and seconded to read Ordinance #1785 in the entirety. The vote was 4/0/0.

Ms. Dickens read the ordinance in its entirety.

The motion was made and seconded to approve the first reading. Since there were no objections, and actually only Ann Martin and Don Farrell came to the Public Hearing, there was no discussion on this subject. All were in favor, 4/0/0.

5. Set the Public Hearing for the Water/Waste Water rate increase:

The motion was made and seconded to set the Public Hearing for May 12th,

1998 at 8:30 a.m., just before the regularly scheduled Council Meeting,

which will be at 9 a.m. The vote was 4/0/0.

6. The following Parades needed the Council’s approval:

Authorization for a parade for the Fine Arts Festival, May 15 and

16th requested by Joe McClung, Jr. One parade is at dusk, on the 15th, and on the 16th it will be at 2 p.m.

Walk for Jesus on October 3, 1998 requested by the City Clerk for

Jerry Ballinger, which will start at 10 a.m.

Police Car Owners, County, Carroll County Cruisers, All car drive-in cruise, June 5,1998, 10 p.m.

Police Car Owners of America National Convention/Car show, June

6th, 1 p.m.

Annual Police Collectors Show/Parade October 10th, 1998 at 1 p.m. They will have their own escorts, and tail vehicles. They need only two Police Vehicles for intersections. The have met with Chief Hyatt. No sirens will be used for the 10 p.m. parade. Requested by Jim Post.

The motion was made and seconded to approve the parades, and the vote was 4/0/0, to approve.

Nikki Salazar reported that she has an office in the log building at the CDC. Her office hours are from 9 to 5 during the week. She also mentioned the presentation for the sports-plex by Mr. Easton of Easton Outdoors, May 7th at 7 p.m. She said they need the input from people so that if there is an objection, it can be dealt with on the front end.

The motion was made and seconded to approve Kelly Simon for the Solid Waste Authority position. All were in favor, 4/0/0.

Parking Authority, Position 2, Phyllis Jones, is the Mayor’s choice: The motion was made and seconded to approve. All were in favor, 4/0/0.

Libby Freeland came in to report that last year, for the Classical Music Saturday, the Auditorium sold 133 tickets. This year, they sold 325. People are starting to realize that the Auditorium is bringing in quality performers, and she fully expects this to grow. She announced the show put on by the Lane House on May 2nd, 1998. She said they did quite well last year. Also, the Blues Festival has booked a Thursday night show, and a Sunday noon show.

The motion was made and seconded to adjourn. All were in favor, 4/0/0. The meeting was adjourned at 10:35 a.m.

APPROVED: