CITY OF EUREKA SPRINGS COUNCIL
MEETING
THURSDAY,
May 20, 1999
7:00
P.M.
AGENDA
CALL TO ORDER
ROLL CALL, ESTABLISHMENT OF QUORUM
PLEDGE OF ALLEGIANCE TO THE FLAG
APPROVAL OF THE AGENDA:
APPROVAL OF THE MINUTES: May 6, 1999
COMMISSION, COMMITTEE, AND AUTHORITY REPORTS
AND VACANCIES:
Parks Commission- Position 3-Expires May 31,
1999—Glenn Strange
Plan Commission- Position 4- Expires July 1,
2000
CAPC Commission- Position 3-Expires June 30,
1999
Hospital Commission- Position 2-Expires June
1, 1999
DEPARTMENT HEAD COMMENTS
CITY ADMINISTRATOR’S REPORT:
UNFINISHED BUSINESS
1. Resolution No. 459 -Set fee for permit for
amplified music.
2. Ordinance No. 181 ~- Imprinted Concrete Contractors Package (Second
Reading)
NEW BUSINESS
1. Lake Leatherwood Road (Kirby Murray)
2. Red Zones at St James Episcopal Church
3. Amending Ordinance No. 1793- Updating National and State Bldg.
Codes
4. Fat Tire (Mountain Bike) Festival July 10-11, 1999
5. Fifth annual Street Rod Show June 19, 1999
6. Tenth annual Carroll County Cruisers All Convertibles Car Show
August 7, 1999
7. Twenty-ninth annual Antique Automobile Festival September
11-12, 1999
8. Scootercade Parade August 19, 1999
9. Fire Department 3on3 Basketball June 26, 1999
CITY COUNCIL COMMENTS:
MAYOR’S COMMENTS:
ADJOIJRNMENT
CITY OF EUREKA SPRINGS
CITY COUNCIL MEETING
MINUTES
MAY 20, 1999 AT 7P.M.
Mayor Beau Satori called the May 20th 1999 City
Council Meeting to order at7 p.m. in
the Western District Courtroom of the Carroll County
Courthouse.
PRESENT: Mayor
Satori, and Alderpersons Jeffrey, Stoppel, Taylor, Sumpter, Freeland, and
Schrader.
ALSO PRESENT: Nikki Salazar, Kirby Murray, David Beauchamp,
David White, Sam Ingels, Kim Dickens, Tom Laub, Don Matt, and Clerk Lee. There
were a few that did not sign in.
PLEDGE OF ALLEGIANCE: Mayor Satan led in the Pledge of
Allegiance.
APPROVAL OF THE AGENDA; Alderman Sumpter made the motion to
approve the
agenda. Alderman Jeffrey seconded. All were in favor, 6/0/0.
APPROVAL OF MINUTES:
Alderman Jeffrey made the motion to approve the minutes of
May 6th, 1999. Alderman Sumpter seconded. Alderman Jeffrey pointed out that
Alderwoman Taylor’s name on page two was not ‘Thompson”. Alderman Schrader
pointed out that he had said “the road to” the upper lot at the Railroad Station.
Alderman Stoppel said Mr. Murray could buy his truck “after” June 5th not “by” June 5th The vote on the amended
minutes was
6/0/0.
COMMISSION, COMMITTEE, AND AUTHORITY REPORTS AND VACANCIES:
Alderman Freeiand made the motion to approve Glenn Strange
to the Parks
Commission Position 3, which expires on May 31, 1999.
Alderman Stoppel seconded.
All were in favor, 6/0/0.
DEPARTMENT HEAD COMMENTS:
Kirby Murray said that he had been asked questions about the
Waste Water Treatment Plant
and the Carroll Boone Water District Plant if the City
should have Y2K problems. Mr. ~~
CITY OF EUREKA SPRINGS
CITY COUNCIL MEETING MINUTES
MAY20, 1999 AT 7P.M.
Nikki Salazar reported on the appreciation dinner for
departing Commissioner Steve Beachum at Lake Leatherwood. About fifty people
attended and the food and company were great. Tomorrow they have a University
of Arkansas geologist coming to look at Miner’s Rock. He thinks it is pretty
unique rock and he will give the Parks Commission information on it. May 20th
an intern from Arkansas Tech University for ten 40 hour weeks free. He works
under the Commission and will get some hands on experience.
CITY ADMINISTRATOR’S REPORT;
The Clerk had asked Ms. Dickens to bring up the
destruction and re-cycling of old records. The Council was provided with the
list of 1993 records that do not need to be kept. The City is at maximum
storage capacity. The Mayor wanted to review a couple of things before they are
removed. Alderman Sumpter made the motion to destroy the records. Then he
changed his motion to say to approve the removal of the hard copies from 1993.
Alderman Jeffrey seconded the motion.
Ms. Dickens has instructed L.J. Smole to go through
and make a file on every address
and anything that happens at that address will be put
into the file and be in the Building
Inspector’s files. The Mayor said the City is
re-organizing the files.
The vote to approve the removal of records was 6/0/0.
Ms. Dickens said interviews will be held on Tuesday,
May 25th, 1999, for the Building and Code Inspector position.
She showed the Council the print-out of 256 people on
the shut off list for paying their water bills. She said that there is no way
that the people in the Water Department can contact that many people every
month. She also said she had provided the Council a copy of the policy on water
shut offs.
Ms. Dickens said that she will be in from 9 to 10:30
a.m. tomorrow and then she will be off until Tuesday. Her son is graduating.
Alderman Jeffrey said the last time the City hired a
Building Inspector, the Mayor, the Chairman of the Planning Commission, and the
Director of Public Works were present to take part in the interviewing process.
They might have questions that wouldn’t occur to the Mayor and Ms. Dickens.
UNFINISHED BUSINESS:
Resolution No. 459- Set fee for permit for amplified
music.
Alderman Freeland made the motion to read Resolution
No. 459. Alderman Schrader seconded. All were in favor, 6/0/0.
Ms. Dickens read Resolution No. 459.
Alderman Jeffrey made the motion to approve. Alderman
Stoppel seconded. All were in favor, 6/0/0.
Ordinance No. 1811, Imprinted Concrete Contractor’s
Package(Second Reading):
Alderman Jeffrey made the motion to suspend the rules
and place Ordinance No. 1811 on its second reading by title only. Alderman
Stoppel seconded. All were in favor, 6/0/0. Ms. Dickens read the ordinance by
title only.
Alderman Stoppel made the motion to approve. Alderman
Sumpter second. All were in favor, 6/0/0.
Alderman Jeffrey made the motion to further suspend
the rules and place Ordinance No. 1811 on its third and final reading by title
only. Alderman Stoppel seconded. All were in favor, 6/0/0.
Ms. Dickens read the ordinance by title only.
Alderman Stoppel made the motion to approve. Alderman
Jeffrey seconded. All were in favor, 6/0/U.
Alderman Jeffrey made the motion to read the
emergency clause. Alderman Freeland seconded. All were in favor, 6/0/0.
Ms. Dickens read the emergency clause.
Alderman Stoppel made the motion to approve. Alderman
Sumpter seconded it. All were in favor, 6/0/0.
NEW BUSINESS:
Lake Leatherwood Road (Kirby Murray):
Mr. Murray said this is a problem that has been
growing. It needs to be repaired. Mr. Murray was not in on the chip and seal
job that was done out there. The base was not prepared properly, and there are
a lot of soft spots, especially with the rain we’ve had. Just to deal with the
soft spots alone, digging them out and packing them back with base and hot mix
over would cost almost $27,000 to have a company do it. If the City did the
digging and then had the company fill them in it would be $19,000. He said the
City will need almost all of the funds available for Grand Avenue. There is
reserve money in the street budget. He wanted the Council to direct him. He
said he can’t do it all once. He doesn’t think the City will need to totally
repave Leatherwood Road all at once. He
said if the City digs it up and hauls it out though there are about fifty big
dump truck loads that will have to be removed and disposed of. He said a lot of
the road is in good shape so it
|
|
CITY OF EUREKA
SPRINGS
CITY COUNCIL
MEETING MINUTES
MAY 20, 1999 AT 7P.M.
all
doesn’t have to be replaced. Mr. Murray said he has $100,000 in the street
fund. There just isn’t any extra unless the money is taken from the reserves,
and he doesn’t know how much is in reserves.
Alderman
Freeland asked if any of the large equipment will be going in on Leatherwood Road.
Nikki Salazar said that most of the heavy equipment will go in on a dirt road
just before the bridge. Mr. Murray said that the City could just add $20,000 to
his road budget and his department could do the work as they could. He said
August is not a good month to do this work in, because the heat causes problems
with the mix.
Red Zones
at St. James Episcopal Church:
Chief
Hyatt had given everyone copies of his recommendations. He and the Church
officials
had reached a compromise that pleased everyone. Mr. Laub will get with
the
Chief and
write an ordinance to be presented until the June 3rd meeting.
Alderman
Freeland
made the motion to table this item until the June 3rd meeting. Alderman
Stoppel
seconded. All were in favor, 6/0/0.
Ordinance
No. 1812, Amending Ordinance No. 1793, Updating National & State Bldg.
Codes:
Alderman
Freeland made the motion to place Ordinance No. 1812 on its first reading.
Alderman Sumpter seconded. All were in favor, 6/0/0.
Ms.
Dickens read the ordinance in its entirety.
Alderman
Jeffrey made the motion to approve and Alderman Stoppel seconded. There was
quite a long discussion after which Alderman Stoppel condensed everything down
to explain that the ordinance brings everything in line with the codes the City
has adopted. All were in favor, 6/0/0.
Alderman
Stoppel made the motion to suspend the rules and place Ordinance No.1812 on its
second reading by title only. Alderman Sumpter seconded. All were in favor,
6/0/0.
Ms.
Dickens read the ordinance by title only.
Alderman
Stoppel made the motion to approve. Alderman Sumpter seconded. Alderman
Schrader made the motion to change a word in the ordinance from fired to
terminated. Alderwoman Taylor seconded. All were in favor, 6/0/0.
The vote
on the second reading was 6/0/0.
Alderman
Jeffrey made the motion to further suspend the rules and place Ordinance
No.1812 on its third and final reading by title only. Alderman Stoppel
seconded. All were in favor, 6/0/0.
Ms.
Dickens read the ordinance by title only.
Alderman
Stoppet made the motion to approve. Alderwoman Taylor seconded. All were in
favor, 6/0/0.
Alderman
Stoppel made the motion to add an emergency clause. The motion died for
lack of a
second.
Alderman
Sumpter voluntarily read the items up for approval:
4. Fat
Tire(Mountajn Bike) Festival—July 10-11, 1999.
5. Fifth
annual Street Rod Show—June 19,1999.
6. Tenth annual Carroll County Cruisers
All Convertibles Car Show---August 7, 1999.
7. Twenty-ninth annual Antique
Automobile Festival—September 11-12, 1999.
8. Scootercade
Parade ---August 19, 1999.
Alderman
Stoppel made the motion to approve items 4 through 8. Alderman Jeffrey
seconded.
All were in favor, 6/0/0.
Alderman
Stoppel explained that item 9 is just for information for the public. It
is a 3 on 3 basketball game on June 26, 1999 to raise money for the schools.
The entry fees and the admission fees will go to the schools. It will be held
in the High School Gym.
Alderman
Freeland made a motion go into executive session on a personnel matter.
Alderman
Stoppel seconded, and all were in favor. The session began at 8:40 p.m.
The
meeting reconvened at 9:10 p.m. The Mayor said the Council was discussing a
personnel
matter, and that no action was taken.
Alderwoman
Taylor made the motion to adjourn. Alderman Sumpter seconded. All were in
favor. The meeting was adjourned at 9:11 p.m.
ATTEST:
523