CITY OF EUREKA SPRINGS COUNCIL MEETING

THURSDAY, September 2, 1999

7:00 F.M.

AGENDA

CALL TO ORDER

ROLL CALL, ESTABLISHMENT OF QUORUM

PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF THE AGENDA:

APPROVAL OF THE MINUTES: August 19, 1999

COMMISSION, COMMITTEE, AND AUTHORITY REPORTS AND VACANCIES:

Plan Commission- Position 4-Expires: July 1,2000

Plan Commission- Position 1-Expires: July 1, 1999

Historic District Commission-Position 4- Expires: Nov. 11, 2001 Vicki Thompson

Historic District Commission-Position 2-Expires: Nov. 30, 2001

DEPARTMENT HEAD COMMENTS:

CITY ADMINISTRATOR’S REPORT:

UNFINISHED BUSINESS:

1. Speed Bumps Committee (Postpone 9/16/99)

2. Transit Policy Regarding Free Transportation.

3. Council Procedures- City Council liaisons to departments

4. Ordinance No. 1819, opening of Owl Street

NEW BUSINESS:

1. Ordinance 1818, prohibiting outdoor price signs at lodging facilities.(Public Hearing set for

9/16/99)

2. Ordinance 1817, amending parking provisions.(First Reading) (Earl Hyatt)

3. Procedure for Boil Order Release (Kirby Murray)

4. Permission to advertise for bids for Courthouse Sidewalk Grant Project (Kirby Murray)

5. Transportation Meeting- date and time.(Bill Freeland)

6. Permission to sell alcohol in Auditorium during Folk Festival (Calvin Cotton)

CITY COUNCIL COMMENTS:

MAYOR’S COMMENTS:

ADJOURNMENT

CITY OF EUREKA SPRINGS

COUNCIL MEETING MINUTES

September 2, 1999

The September 2, 1999 meeting was called to order at 7:05 p.m. by Mayor Beau Satori

It was held in the courtroom of the Western District Courthouse.

PRESENT: Mayor Satori, and Alderpersons Jeffrey, Schrader, Stoppel and Sumpter. Alderpersons Taylor and Freeland were absent.

ALSO PRESENT: Alan Long, Robert McVey, Diane Murphy, Lisa Liggett, Nikki Cherry,

James DeVito, Earl Hyatt, Ed Leswig, David White, Bill Earngey, Jeff Pratt, Vicki

Thompson, Frankie Green, Frankie’s Mom, Calvin Cotton, Connie Schrader, David

Reuter, Kim Dickens, Tom Laub, and Clerk Lee.

PLEDGE OF ALLEGIANCE: Ms. Dickens led in the Pledge of Allegiance.

APPROVAL OF THE AGENDA: Alderman Jeffrey wanted Ordinance #1818 to be postponed to the September _16th,meeting. It was suggested that Item #4 under unfinished business be moved to number one. The item “City Council liaisons” was postponed until the September 16, 1999 meeting.

The vote to amend the agenda was 4/0/0.

The vote to approve the agenda as amended was 4/0/0.

APPROVAL OF THE MINUTES:

There were four amendments to the City Council Minutes for August 19th, 1999. The motion was made and seconded to approve the minutes as amended. They were approved, 4/0/0.

COMMISSION, COMMITTEE AND AUTHORITY REPORTS AND VACANCIES:

Historic District Commission- Position No. 4- Expires: November 11, 2001: Vicki

Thompson was nominated. The motion was made and seconded, and the vote was

unanimous to approve, 4/0/0.

Historic District Commission- Position 2-Expires: November 30, 2001. Mayor Satori nominated Vince DiMayo.

DEPARTMENT HEAD COMMENTS

Fire Chief Robert McVey reported that the Fire Department has finished about 90% of the inspections of businesses. They have hired two additional people. One will start on September _71hand the other starts on September _15th,1999.

The department is in the process of re-submitting an application for a grant that they applied for in April and did not receive. Council approval has already been obtained. The grant is for $15,000 to help them buy a tanker truck. They hope to have the grant application submitted by September 22, 1999.

Classes for basic CPR classes will be held from 8a.m. to 5 p.m. on October 17th and October 24th_,The cost is $35 per person. A CPR refresher class will be held later in the year.

Diane Murphy, Director of Finance handed out schedules to begin the budgeting process with Department Heads. They will also be working on developing their five year plan. She asked the Council to be thinking about what their priorities are. In the packet that was handed out was a report on C.D.s and included an amendment to the water shut-off policy, which she explained.

Lisa Liggett passed out information on the parking lot shuttle. It is working well. Also, she met with SWEPCO to do something about the park and ride lot at the Chamber of Commerce/Transit Depot. It doesn’t have enough lighting.

Kirby Murray, Director of Public Works, reported that the packer truck which picks up recycling has been in the shop after a wreck. It will soon be back on line.

Nikki Salazar-Cherry reported that the motorcyclists group, Arkansas Bikers Aiming Toward Education, ABATE, would be camping out at Lake Leatherwood over this week end. They were expecting around 800 people.

CITY ADMINISTRATIVE ASSISTANT’S REPORT:

Ms. Dickens said she and Mr. Murray had met with McClelland Engineering. They are working on another grant for the Lake Leatherwood Dam project. The first grant that they worked on was found to be out of funds, and they are starting over with a new process. The timetable for the wastewater project will be updated as soon as the contract is completed. Once the contract is approved by the governing body, it will go out for bid.

CITY OF EUREKA SPRINGS

COUNCIL MEETING MINUTES

September 2, 1999

The company for the 911 re-addressing came in several thousand dollars less. They are a professional company who provide maps, and use GIS and GPS systems in order to do the numbering. The mayor has asked people on Van Buren to let the City know what

name they may want to use by September l7th. It will only take two or three weeks to accomplish the numbering.

Ms. Dickens announced that she will be on vacation from September 16th thru September 27th 999.

UNFINISHED BUSINESS:

Ordinance No. 1819, opening of Owl Street

The motion was made and seconded to read Ordinance No. 1819. All were in favor,

4/0/0.

Ms. Dickens read the ordinance in its entirety.

The motion was made and seconded to approve.

After some discussion the motion was made and seconded to amend the description to

read “from lower Wall St. to the center of South Nebo”.

The vote on the motion to amend was 4/0/0.

The vote on the original motion to approve was 3/1/0, with Alderman Schrader voting no.

The Mayor then voted yes, so the final vote was 4/1/0.

Transit Policy reguarding free transportation:

Ms. Liggett handed out an amended fare policy. The motion was made and seconded to approve the fare policy. After discussion it was decided to insert the words ‘at the

discretion of the Transit Director “, after the word transportation. The vote was 4/0/0 to approve.

Council Procedures-City Council liaisons to to departments, Mr. Freeland:

The motion was made and seconded to postpone this item until the September _16th,1999 meeting. All were in favor 4/0/0.

NEW BUSINESS:

Ordinance No. 1818, prohibiting outdoor price signs at lodging facilities:

This item was postponed until the September 16th, 1999 meeting. A public hearing on this

subject will be held before the meeting that night.

Ordinance No. 1817, amending parking provisions, (first reading, Earl Hyatt):

The motion was made and seconded to place Ordinance No. 1817 on its first reading in its entirety. All were in favor, 4/0/0.

Mayor Satori read the ordinance in its entirety.

The motion was made and seconded to approve.

Chief Hyatt explained that the main thrust was to use loading zones for loading and unloading only. Discussion followed.

The vote on the first reading was 4/0/0.

Procedure for Boil Order Release,(Kirby Murray):

Mr. Murray said recently, there had been a rather long boil order. He explained why that can happen. Mr. Murray said when there is a boil order, and also when the boil order is lifted, the citizen is notified in writing. He said the cable company dug on the wrong side of the place the City had marked for them, and it broke a water line which served the Inn of the Ozarks among others. The way it works to send water samples is you have to have two consecutive samples and they cannot be done on the same day. If you have a

the Ozarks, among others. The way it works to send water samples is you have to have two consecutive samples and they cannot be done the same day. If you have a

problem on Monday, you would send a water sample from Berryville by courier to Little

Rock, and another on Tuesday. Then it would be Thursday before you would get an

answer. The water break happened on a Friday. The City could only send samples in on Monday, Tuesday or Wednesday, so the samples didn’t go in until Monday and

Tuesday.Thursday, Little Rock called and said that the Monday water sample was more than thirty hours old—it didn’t get there on time. That meant it had to be started all over again, the following Monday. It took eleven days to get the boil order lifted. That is an

unusual case, but that is what can happen.

Permission to Advertise for Bids for Courthouse Sidewalk Grant Proiect, (Kirby

Murray):

The motion was made and seconded to approve going out for bids for the sidewalk

between the Auditorium and the trolley depot. All were in favor, 4/0/0.

Transportation Meeting-date and time( Bill Freeland):

Since Alderman Freeland was absent, the motion was made and seconded to postpone the item until the September 16, 1999 Council Meeting. All were in favor, 4/0/0.

Permission to sell alcohol in the Auditorium during Folk Festival, (Calvin Cotton):

The usual standards prevail. No drinks will leave the Auditorium, and all that will be sold are the coolers, beer and wine. The police chief okayed it on that premise. The motion was made and seconded to approve. All were in favor, 4/0/0.

CITY OF EUREKA SPRINGS

COUNCIL MEETING MINUTES

September 2, 1999 -~

CITY COUNCIL COMMENTS:

Alderman Stoppel said the Speed bumps committee should have something for the

Council by the September _16th,1999, meeting.

Alderman Schrader suggested going back to the once a week schedule of agenda-setting meetings and council meetings.

Alderman Sumpter asked if there has been any progress in finding a police building. The answer was no.

MAYOR’S COMMENTS:

Mayor Satori announced a town haIl meeting on September 8,1999, at 6;30 p.m., to get citizen comments on the Larc Study.

He then reported on some old cast iron call boxes that look very victorian and ornate that he had seen in Washington D.C. and had asked about. He thought they would make

good housing for various things here in the City.

The motion was made and seconded to adjourn. All were in favor, 4/0/0. The meeting

was adjourned at 9:20 p.m.

APPROVED:

Beau Zar Satori, Mayor

ATTEST: