ORDINANCE
#2017
AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF EUREKA SPRINGS TO REQUIRE CITY COUNCIL REVIEW OF CERTAIN INVOICES
WHEREAS, the City Council of Eureka
Springs, Arkansas, believes that its ability to manage and control the City’s
finances pursuant to the provisions of A.C.A. Section 14-43-501(b)(1) would be
enhanced by establishing a procedure whereby certain invoices will be reviewed
before checks are therefore issued; and
WHEREAS, the City Council further
believes that invoices for purchases made on behalf of the City by its officers
and employees that are greater than Two Hundred Fifty ($250.00) Dollars but
less than Twenty Thousand ($20,000.00) Dollars shall be reviewed in such manner
and at such time or times as it may hereinafter establish; and
WHEREAS, the City Council does not
intend for the review procedure established by this Ordinance to interfere with
the payment for services already or about to be rendered or for goods already
or about to be delivered but only to guarantee the opportunity to the City
Council to review the invoices for those goods or services before a check
therefore is given.
NOW
THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF EUREKA
SPRINGS, ARKANSAS, THAT:
Section
1. The City Council shall annually authorize one
or more of its members to review invoices for purchases made on behalf of the
City by its officers and employees that are greater than Two Hundred Fifty
($250.00) Dollars but less than Twenty Thousand ($20,000.00) Dollars.
Section
2. No check
for an invoice that is greater than Two Hundred Fifty ($250.00) Dollars but
less than Twenty Thousand ($20,000.00) Dollars shall be issued unless the
invoice therefor shall have been reviewed and attested, signified by initials
and date.
Section
3. For purposes of this Ordinance:
a. The term Invoice
shall refer to any itemized statement that describes the charges for goods
delivered or services rendered by a seller to a buyer.
b. Invoices from any
credit card company with which the City maintains an account for the use of its
officers and employees shall be included in the review process set forth herein
only to the extent that any of the charges contained therein is greater than
Two Hundred Fifty ($250.00) Dollars but less than Twenty Thousand ($20,000.00)
Dollars.
c. Invoices from
vendors that represent purchases from more than one City Department shall be
included in the review process set forth herein only to the extent that any of
the charges contained therein is greater than Two Hundred Fifty ($250.00)
Dollars but less than Twenty Thousand ($20,000.00) Dollars.
Section
4. In
addition to such other financial reports that the City Clerk/Treasurer is
required by law to present to the City Council on a monthly basis, the City
Clerk/Treasurer also shall provide to the City Council:
a. Check register(s) showing all checks issued by the City
during the previous month, itemizing issue date, payee, amount, check number
and notation.
b. Receipts register(s) showing receipts received by the City
for the previous month, amount and a brief description of the source, by
category.
c. A balance sheet showing month end balances in all city
accounts, including but not limited to checking, savings, interest, and certificates
of deposit.
Section 5.
That all ordinances and parts thereof in conflict with this ordinance are
hereby repealed to the extent of such conflict.
Section 6. If any part of this
ordinance is found unenforceable for any reason whatsoever by a court of
competent jurisdiction, it shall not affect the remaining parts thereof.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY
OF EUREKA SPRINGS, ARKANSAS THIS______ DAY OF___________________, 2006.
APPROVED:
___________________________
KATHY HARRISON, Mayor
ATTEST:
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